Preservation Planning Program Resource Guides Options For Replacing And Reformatting Deteriorated Materials

This resource guide focuses on handling library materials that are too deteriorated to benefit from other preservation treatments. Hopeless case items, that would require an unreasonable amount of conservation work to fix, can be resolved through a process of reselecting items by replacing them or reformatting them. The reselection integrates preservation with collection development, acquisitions, cataloguing, circulation, and public service. The following articles are presented as guides to replacement and reformatting: (1) "Replacement for Brittle Items" (Emory University) and "Preservation Decision Making: A Descriptive Model" (Yale University) (Association of Research Libraries Office of Management Services); (2) "Brittle Book Preservation Policies" and"Replacement/Reformatting Options for Brittle and Missing Materials" (Columbia University Libraries); (3) "Cornell, Yale Advance with Digital Technologies" and "Special Report: Research on the Use of Color Microfilm" (Commission on Preservation and Access); (4) "RLG Preservation Microfilming Handbook: Operational Impact of Filming Projects on Library Units" (Nancy E. Elkington, Ed.); (5) "Preservation Microfilming" and "Preservation Decision Flow Chart" (Nancy Gwinn); and (6) "Preserving Harvard's Collections: The Acidic and Brittle Paper Problem and its Solutions" and "Preservation Workflow for a Worn, Damaged, or Deteriorated Book in the Research Collection" (Harvard University). A list of 13 selected resources recommends additional reading. (SLD)

This resource guide considers issues in the staffing and organization of preservation activities. It provides guidance in implementing a systematic preservation program and evaluates the structures of various types of preservation programs. The following articles complement the discussion of program models and implementation: (1) "Preservation Program Models: A Study Project and Report" (Jan Merrill-Oldham, Carolyn C. Morrow, and Mark Roosa); (2) "The Politics and Management of Preservation Planning" (Karl G. Schmude); (3) "A Cost Model for Preservation: The Columbia University Libraries' Approach" (Carolyn Harris, Carol Mandel, and Robert Wolven); (4) "Staffing the Preservation Program" (Carolyn C. Morrow); (5) "Staffing Preservation-Related Activities in Libraries: A Checklist" (Michele Cloonan); (6) "Preservation Librarians" (Association of Research Libraries); (7) "ARL Preservation Statistics 1990-91" (Jutta Reed-Scott and Nicola Daval); (8) "Preservation Committee Charge" (Dartmouth College); (9) "Preservation Committee Charge" (University of North Carolina at Chapel Hill); (10) organization charts for eight major university libraries; (11) "NEH/ARL Preservation Planning Program Final Report" (University of Colorado at Boulder); (12) "Preservation Planning Project Study Team: Final Report" (Duke University); and (13) "A Preservation Program for Oklahoma State University Library" (Oklahoma State University). An annotated list of selected reading presents 11 additional sources. (SLD)

This resource guide briefly defines, describes, outlines, and exemplifies a program with the goal of reaching library employees and library users with a message that states the positive benefits of enhanced collection preservation, longevity, usability, and access. The guide is organized and arranged to enable a library to evaluate its current preservation communication to staff and users and to begin or augment its own programs. Suggestions are made for a start-up effort, and a more fully developed program is also described. Lists are provided of the care and handling concepts to transmit to staff and users. Examples are provided from the practices of other libraries. Twenty-three articles dealing with staff training and user awareness are presented, and a list of 31 additional resources is included for supplemental reading. (SLD)

Collections conservation is an approach to the preservation treatment of books and book-like materials that is conceptualized and organized in terms of large groups of materials. This guide is intended to enable a library to evaluate its current collections conservation activities. The introduction describes collections conservation and gives program development guidance. A selection of the following readings from the published literature provides an overview of programs and information on standardized repair procedures: (1) "A Manual of Step-by-Step Procedures for the Maintenance and Repair of Library Materials: Second Edition" (Carolyn C. Morrow and Carole Dyal); (2) "Tip-Ins and Pockets" (Jane Greenfield); (3) "A Simple Workstation for the Conservation of Library Materials" (Illinois Cooperative Conservation Program); (4) "Preservation Enclosures" (Hedi Kyle); (5) "Understanding Treatment Options,""Tightening the Hinges of a Case-Bound Book,""Double Tray Box" and "Appendix 1: Decision-Making Checklist for Book Repair" (Carolyn C. Morrow and Carole Dyal); (6) "Repairing Paper Artifacts" and "Surface Cleaning Paper" (Sherelyn Ogden); (7) "Polyester Encapsulation" (Mary L. Rizenthaler); (8) "Harvard University Widener Library Conservation Services: Institutional Profile" (Nancy Schrock and David Moore); and (9) "The Book Repair Program at Brigham Young University: An Institutional Profile" (Randy Silverman). An annotated bibliography of 14 selected readings is included. (SLD)

Library binding is one of the activities typically included in newly created preservation departments, but librarians continue to discover that transforming a traditional binding program into one that better meets preservation objectives requires considerable investment of time. This resource guide is intended to help libraries review their binding activities from a preservation perspective through the following: (1) suggesting a strategy for gaining expertise through reading and observation; (2) outlining a plan for evaluating the library's and the binder's practices and policies; (3) presenting a strategy for initiating change; and (4) identifying issues that merit attention and discussion. Thirty-six articles dealing with a binding program and relations with a binder are presented. A bibliography lists an additional 18 sources for further reading. (SLD)

This resource guide provides information about the range of activities that can be implemented to maintain and improve the condition of research collections to ensure that they remain usable as long as possible. After an introduction that describes the major activities and a review of an investigation process that gives an overview of good practice, the following articles are presented: (1) "Handling Books in General Collections" (Library of Congress); (2) "Care and Handling of Library Materials" (John DePew); (3) "Preservation Guidelines for Processing Staff" (University of Texas at Austin); (4) "Preservation Guidelines for Circulation and Stack Maintenance Personnel" (University of Texas at Austin); (5) "General Preservation: What an Institution Can Do To Survey Its Own Preservation Needs" (Karen Motylewski); (6) "Storage and Handling: Choosing Archival-Quality Enclosures for Books and Paper" (Karen Motylewski); (7) "Storage and Handling: Cleaning Books and Shelves" (Northeast Document Conservation Center); (8) "Preservation" (Ann Swartzell); (9) "Guidelines for Using Vacuum Cleaners" (National Archives and Records Administration); (10) "Collection Management" (American Library Association); (11) "Reformatting: Microfilm and Microfiche" (Northeast Document Conservation Center); (12) "Archives and Manuscripts: Conservation" (Mary L. Rizenthaler); (13) "Basic Conservation of Archival Materials: A Guide" (Canadian Council of Archives); (14) "Care, Handling, and Storage of Photographs" (International Federation of Library Associations and Institutions); (15)"Storage and Handling: Storage Enclosures for Photographic Materials" (Northeast Document Conservation Center); and (16) "The Care and Handling of Recorded Sound Materials" (Giles St-Laurent). A bibliography lists 19 selected readings for further study. (SLD)

Most librarians know the importance of disaster preparedness. Many disasters could have been prevented altogether or have had reduced impact if institutions had been better prepared. This resource guide suggests how disaster preparedness can be achieved at cultural institutions. Twenty-three basic resource articles are presented to introduce disaster preparedness. They deal with the safety of collections rather than the safety of staff, and related issues such as security and environmental control are not addressed. Of the materials that cover what to do once a disaster has occurred, most emphasize water damage because so many causes of disaster result in water damage. The resource guide is supplemented by a list of 23 selected readings. When a choice had to be made between a readily available source and one that was difficult to obtain, the hard-to-obtain one was included in the resource guide, and a reference to the other was provided in the bibliography. The basic processes for disaster preparedness include: (1) brainstorming potential disasters; (2) investigating responses to past disasters; (3) outlining a disaster plan; (4) determining remaining needs; and (5) developing recommendations. (SLD)