Protecting The Privacy Of Student Records

The primary purpose of this document is to help state & local education agencies & schools develop adequate policies & procedures to protect information about students & their families from improper release, while satisfying the need for school officials to make sound management, instructional, & service decisions. Sections include: a primer for privacy; summary of key federal laws; protecting the privacy of individuals during the data collection process; securing the privacy of data maintained & used within an agency; providing parents access to their child's records; & releasing information outside an agency. 5 appendices.

Education-agency and school staff are legally and ethically responsible for safeguarding student information. In addition to federal and state laws and regulations, education agencies need policies and procedures to guide their everyday information-maintenance operations. This document provides examples of policies and procedures as well as guidelines for deciding what is needed to ensure the privacy of student information. Section 1 provides an overview of the issues and discusses important concepts and terminology used throughout the document. Section 2 describes federal laws protecting the privacy of students that have implications for the maintenance and release of student data by state and local education agencies. The third section describes appropriate procedures for collecting individual information about students. Section 4 explains the management controls and policies needed to maintain and use data within the agency or school. It also addresses the issue of assessing who in an agency or school has a "legitimate educational interest" in specific information about an individual student. The fifth section describes procedures for providing access to a student's education record by the eligible student or the parent. The final section suggests procedures for handling external requests to release information from individual school records. The appendices contain the text of key federal rules and regulations. A topical index, section summary, an index of commonly asked questions, and 22 exhibits are included. Each section includes references, an overview, commonly asked questions, and guidelines. (LMI)

Designed to protect the privacy of individual student test scores, grades, and other education records, the Family Educational Rights and Privacy Act (FERPA) of 1974 places limits the access of educational researches, and slows research not only in education but also in related fields, such as child welfare and health. Recent trends have converged to greatly increase the supply of data on student performance in public schools. Education policies now emphasize education standards and testing to measure progress toward those standards, as well as rigorous education research. At the same time, private firms and public agencies, including schools, have replaced most paper records with electronic data systems. Although these databases represent a rich source of longitudinal data, researchers' access to the individually identifiable data they contain is limited by the privacy protections of FERPA. To explore possibilities for data access and confidentiality in compliance with FERPA and with the Common Rule for the Protection of Human Subjects, the National Academies and the American Educational Research Association convened the Workshop on Protecting Student Records and Facilitating Education Research in April 2008.

Designed to protect the privacy of individual student test scores, grades, and other education records, the Family Educational Rights and Privacy Act (FERPA) of 1974 places limits the access of educational researches, and slows research not only in education but also in related fields, such as child welfare and health. Recent trends have converged to greatly increase the supply of data on student performance in public schools. Education policies now emphasize education standards and testing to measure progress toward those standards, as well as rigorous education research. At the same time, private firms and public agencies, including schools, have replaced most paper records with electronic data systems. Although these databases represent a rich source of longitudinal data, researchers' access to the individually identifiable data they contain is limited by the privacy protections of FERPA. To explore possibilities for data access and confidentiality in compliance with FERPA and with the Common Rule for the Protection of Human Subjects, the National Academies and the American Educational Research Association convened the Workshop on Protecting Student Records and Facilitating Education Research in April 2008.

Protecting the privacy of student data when bringing technology into the classroom is one of the toughest organizational challenges facing schools and districts today. Parent and legislator concerns about how school systems protect the privacy of student data are at an all-time high. School systems must navigate complex federal and state regulations, understand how technology providers collect and protect student data, explain those complexities to parents, and provide the reassurance the community needs that the student information will remain safe. Student Data Privacy: Building a School Compliance Program provides solutions for all of these challenges and more. It is a step-by-step journey through the process of building the policies and practices to protect student data, and shifting the organizational culture to prioritize privacy while still taking advantage of the tremendous benefits that technology has to offer in the modern classroom.

Written by a well-known intellectual freedom advocate, this book is a one-stop source for school librarians on intellectual freedom and privacy issues that blends principles with best practices. In order to sort out fact from fiction and become effective, critically thinking adults in a global society, children need access to diverse points of view from authoritative sources in their school libraries. This book provides school librarians with easy-to-read guidance on specific aspects of intellectual freedom and privacy, explaining how the core values of the library profession translate into everyday practice. The readings supply current information and targeted, practical advice on a broad range of topics, including privacy and confidentiality in the context of a school library; working with homeless students, English language learners, and other special needs students; challenges to school library materials; filtering issues; and advocacy for intellectual freedom. Each of the nine chapters begins with an introductory essay examining the topic and concludes with a "key ideas" summary; a list of annotated resources to lead the reader to more information on the individual column topics; and discussion questions. The volume's appendices include the text of the ALA Library Bill of Rights and the Code of Ethics as well as an annotated list of pro-First Amendment and privacy protecting organizations with contact information.