How To Do Everything With Microsoft Office Outlook 2003

Want to know how to do "everything"? This solutions-oriented resource will show readers how to get the most out of all the features Outlook has to offer. Manage personal information, use all the e-mail functions, keep the calendar current, and more.

Discover a spate of splashy new buttons, menus, and colors--plus, learn to maximize significant new features and functions of Office, including XML support, SmartTags, and much more.

Want to know how to do "everything"? This solutions-oriented resource will show readers how to get the most out of all the features Outlook has to offer. Manage personal information, use all the e-mail functions, keep the calendar current, and more.

Microsoft Office Outlook 2003 provides powerful new tools with which to get connected, manage information, and communicate with others. It is the most-changed application in this revision of the Office products, including an entirely new interface as well as improvements in junk mail blocking and security. Outlook 2003 takes advantage of the latest technologies such as XML and Microsoft SharePoint to extend desktop communication and meeting workspace collaboration over an intranet or the Internet. With these significant changesto both the look and functionality of the program, readers will benefit from the visual format of the Show Me series. All the most important tasks are covered, making this book ideal for new users as well as those upgrading from a previous version. Other features of the book include a "Troubleshooting Guide" to help solve common problems, a "Project Guide" with a listing of real-world projects by feature, and a "MOS Exam Guide" with a complete listing of MOS objectives and page numbers to locate tasks related to those objectives within the text. No other visual series includes this valuable feature.

A guide to Microsoft Outlook covers such topics as managing a calendar, sending and receiving e-mail, working with address books, and using notes and journals.

Annotation PrefaceWhy Another Book on Outlook? Many dozens of books have been written about using the Microsoft Outlook product. Although many of these books are very good, none of them provided the key element that we, as authors, wanted to focus on with this book: providing a means by which a reader could open the book and very quickly locate an answer to a question. This is because most Outlook books are tutorial in nature, with each chapter designed to be read from beginning to end. But what if you simply have a question about a given feature and don't have the time or inclination to read through an entire chapter or paragraph searching for the answer? This is how we came up with the idea of producing an Outlook book in FAQ (Frequently Asked Questions) format. The FAQ format, made popular in online material, enables the reader to more quickly skim the table of contents or a chapter to locate the needed question/answer without having to read through a lot of unrelated material. In fact, in a usability study in which Outlook users were given several books from which to find answers to common Outlook questions, the users found the answer three times faster using the FAQ format! Therefore, feel free to skim the table of contents; we're sure you'll find that it's much easier and faster than ever to find just the information you're looking for. Conventions Used in This Book To make the book—and specifically the steps to solving each issue—more readable, the book employs the following conventions. Text that you enter—Anytime you see text thatis underlined, this represents text that you are to enter verbatim. We chose this method instead of using quotation marks around the text because that's always misleading in terms of whether the reader is to actually type in the quotation marks. By underlining the text, you can see exactly what you need to type. Bold keywords in step-by-step instructions—Studies have shown that most people do not read every word in a list of directions, but instead look for the main words of the sentence that indicate what needs to be done. Therefore, we decided to bold the Outlook keywords, to visually break up large amounts of text and to make following the steps much easier and faster. For example, if the sentence states, "From theToolsmenu, click theOptionsbutton," you can easily glance over that sentence and see the wordsToolsfollowed byOptionsand know what to do without reading each word of the sentence. Bold dialog/form elements—Many times an item on the form is named as a fragment, so it makes reading the sentence that refers to it difficult. As an example, one option on the Options dialog box states "Send immediately when connected." Therefore, for the reader to more easily discern the name of the option from our descriptive text, the option text always appears in bold—for example, "Turn on the option labeledSend immediately when connected." Keyboard combination—When the reader needs to press multiple keys to carry out a function, the specific text typically shown on the keys is shown in bold. Therefore, if you need to hold the Ctrl button while pressing the letter n, the text would read "Press theCtrl Ncombination." Author Feedback As authors, we both have always strived to put our readers first. To that end, you'll often find us in the various Exchange and Outlook support forums and newsgroups helping users find the answers they're searching for. In addition, we've set up a Web site specifically for supporting this book:http://www.OutlookHacks.com. Therefore, if you have any questions about this book, please feel free to drop by our Web site and post a question/comment. In addition, as with any FAQ, this book will continue to grow as the Outlook product matures and as readers send in questions. Therefore, please feel free to send in questions/answers that you feel should be in our next edition. The only thing we ask for is a bit of patience in terms of our response. Our Exchange/Outlook training courses and customization services have proven to be extremely popular, which means that we're often at client sites all around the world. Therefore, we will always respond as quickly as we can, but sometimes this can mean a delay of a day or two in getting a reply to your comment or question. © Copyright Pearson Education. All rights reserved.

A guide to Microsoft Outlook covers such topics as working with folders, managing e-mail messages, using the calendar, creating contact items, and using the journal.

Learn all the Outlook 11 essentials needed to become a productive user in this handbook with step-by-step tutorial lessons.