Handbook On Prisoner File Management

This handbook discusses the importance of effective prisoner file management, illustrating the consequences of poor or non-existent management. It will be of particular relevance to prison systems that do not have electronic systems for managing files. It outlines the key international human rights standards that apply to prisoner and detainee file management. It also summarizes and illustrates the key requirements of prison systems in relation to prisoner and detainee file management in order to meet international human rights standards and how these might be met.

The Handbook focuses on an overview of key issues which should be of concern to prison managers and the reforms they must often engage in and promote as prison leaders. It is meant to support a basic five-day training workshop for prison officials responsible for leading and managing prisons in developing and post-conflict countries. It is aimed to explore and understand practical ways in which prison leaders can more effectively implement international standards and norms in the institutions for which they are responsible. The Handbook and the workshop curriculum provide a template to help leaders identify the changes required in their environment and to reflect on the challenges they are likely to encounter in bringing about these changes.

This handbook aims to assist legislators, policymakers, prison managers, staff and non-governmental organizations in implementing international standards and norms related to the gender-specific needs of women prisoners, in particular the United Nations Rules for the Treatment of Women Offenders and Non-Custodial Measures for Women Offenders ('the Bangkok Rules'). It further aims to increase awareness about the profile of female offenders and to suggest ways in which to reduce their unnecessary imprisonment, including by rationalizing legislation and criminal justice policies, and by providing a wide range of alternatives to prison at all stages of the criminal justice process. The handbook forms part of a series of tools developed by the United Nations Office on Drugs and Crime (UNODC) to support countries in implementing the rule of law and the development of criminal justice reform.

The Roadmap for the Development of Prison-based Rehabilitation Programs focuses on the three core areas of education, vocational training and work in prisons.

Through this handbook, UNODC seeks to formally acknowledge and articulate a problem endured by all jurisdictions and to underline the international commitment to addressing it. The aim of this handbook is not simply to address corruption once it occurs but also to help Member States prevent corruption and protect prisoners, staff and communities from its insidious consequences. This is without prejudice to the fact that the management of prisons is one of the most difficult and demanding tasks that societies require, and many prison leaders and staff work with great professionalism and commitment to provide safe, decent and just conditions in prisons.